ASIP 2021


2022 Exhibitor Information

Exhibit Booth Registration

$3,500 per 10'x10' Booth
Exhibitor applications must be received by November 16, 2022.

2022 Exhibitor Registration      2022 Exhibit Hall Map

Exhibit Hall Capacity

65%

  • Submit your application online
  • 50% deposit must be included with the application
  • Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space
  • Choose at least 3 locations from booth map (in case your first choice has already been assigned)

10'x10' Booth Space Includes

  • Access to the Conference App with Exhibitors , Agenda and more.
  • NEW! - Access to the Arctos ProLead App for Exhibitors
  • "Get to Know Your Peers" Reception Monday Evening
  • Continental Breakfasts & Break Functions held in the Exhibit Hall
  • Exhibitor Welcome Reception on Tuesday Evening
  • Two (2) Exhibitor Staff Badges per 10'x10'booth
  • Additional Exhibitor Staff can be added for $300/each
  • NEW! - Access to the 2 Group Luncheons are included
  • Company/Organization listing on the Exhibitor Layout
  • Logos listed on promotional signage at Conference
  • Standard 8-foot back drape and 3-foot side drape
  • Exhibitor Service Manual
  • Post Conference Registration List (PDF Format)
  • Networking Opportunities with Attendees from around the world
  • NEW! - Submit Your Own Banner Ad for the Conference App
  • NEW! - Submit Your Own 30 Second Video Ad to be played during Conference Breaks

Arctos Conference Apps

Exhibitors will receive access to the following apps:

Arctos Events App
Again for 2020, we will be offering the Arctos Event App to all Exhibitors as part of their exhibitor fee. This system has proven beneficial for capturing new contacts to increase your customer base.

Be sure to design and submit your Banner Ad & Link for the Conference App to maximize your exposure at ASIP.

Arctos ProLead App
Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.

Arctos ProLead App Instruction Sheet

Exhibit Hall Schedule At-A-Glance
Hours Subject to Change
  Monday
Nov 29
Tuesday
Nov 30
Wednesday
Dec 1
Thursday
Dec 2
am   7:00-8:00 AM
Continental Breakfast

9:30-10:00 AM
Refreshment Break
7:00-8:00 AM
Continental Breakfast

9:30-10:00 AM
Refreshment Break
7:00-8:00 AM
Continental Breakfast

9:30-10:00 AM
Refreshment Break
noon Exhibitor & Poster
Set-up Begins
Luncheon Break
Tickets Available
Luncheon Break
Tickets Available
10:00 AM - 2:00 PM
Exhibitor Teardown
pm 5:00 PM
Exhibit Hall Closes
3:00-3:30 PM
Refreshment Break
3:00-3:30 PM
Refreshment Break
evening Get to Know Your
Peers Reception
(Not in Exhibit Hall)
Exhibitor Reception No Event Scheduled Conference Adjourns

Cancellations

If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Exhibit Hall Layout

Arctos, on behalf of ASIP, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

2022 Exhibit Hall Map

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company Logo & Website
  • Submitting Your Banner Ad for the Conference App
  • Submitting Your 30-60 second Advertising Video
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists

ASIP Exhibitor Badges

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and ASIP reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

THIRD PARTY WARNING

PLEASE NOTE: If you are contacted by a third party booking agent, these agencies have NOT been contracted by Arctos Technology Solutions to represent the ASIP Conference or the Sheraton Phoenix Downtown. Therefore, if you book with a third party you do so at your own risk; and there is no guarantee that a hotel room will be reserved for you. If you choose to use this method of booking you are agreeing to the booking agency's Terms and Conditions and Cancellation Policy, not those of the Sheraton Phoenix Downtown, and you will be subject to the booking agent's terms.

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless ASIP 2022, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Sheraton Phoenix Downtown from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the ASIP 2022 meeting being held at the Sheraton Phoenix Downtown, November 28 - December 1, 2022. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of ASIP 2022 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that ASIP 2022, Arctos Technology Solutions, Show Management and its contractors, and the Sheraton Phoenix Downtown Hotel do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.

Sponsors


Contact the Exhibit Manager

Elise Rountree
Arctos Technology Solutions
1270 North Fairfield Road
Dayton, OH 45432-2600

Telephone: (937) 426-2808
Fax: (937) 426-8755