ASIP 2021


In-Person & Virtual Exhibitor Information

In-Person Exhibit Hall &
Virtual Exhibitor
Online Registration

$3,500 per 10'x10' Exhibit Booth
Exhibitor applications must be received by
November 5, 2021.


More Booths are Available for Sale, and a New
“Official” Layout will be Posted Very Soon.

ASIP 2021 Exhibitor Registration

New 2021 Interactive Exhibit Hall Map

Get Valuable Time with Every Attendee!


  • Get your message across and drum up interest with your own 1-2 minute Video Advertisement played throughout the Conference.
  • Promote your Organization with a Banner Ad on the Conference App and link it to your Website.
  • Be there In-Person while also having a Virtual Presence to connect with every attendee at ASIP.

10'x10' In-Person Exhibit Benefits Include:

  • Access to the Conference App with Exhibit Hall Map, Links, Agenda and more.
  • "Meet Your Peers" Reception Monday Evening
  • Continental Breakfasts and All Break Functions held in the Exhibit Hall
  • Exhibitor Welcome Reception on Tuesday Evening
  • Two (2) Exhibitor Staff Badges per 10'x10'booth
  • 2 Sets of Group Luncheon Tickets for Exhibitor Staff included with Registration (2-Tuesday Tickets & 2-Wednesday Tickets)
  • Company/Organization listing on the Exhibitor Layout
  • Logos listed on promotional signage at Conference
  • Standard 8-foot back drape and 3-foot side drape
  • Exhibitor Service Manual
  • Post Conference Registration List (PDF Format)
  • Ample Networking Opportunities with Attendees from around the world
  • NEW! - PLUS, you can choose to include any of the virtual features you'd like to use.

Virtual Only Exhibitor Benefits Include:

  • Access to the Conference App with Exhibit Hall Map, Links, Agenda and more.
  • Get your message across with your own 1-2 minute Video Advertisement played throughout the Conference.
  • Promote your Organization with a Banner Ad on the Conference App and link it to your Website.
  • Company/Organization listing on the Exhibitor Layout
  • Logos listed on promotional signage at Conference
  • Post Conference Registration List (PDF Format)

Cancellations

If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Floor Plan

Arctos, on behalf of ASIP, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company Logo & Website
  • How to Submit Your 1-2 minute Advertising Video
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists

ASIP Exhibitor Badges

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and ASIP reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

THIRD PARTY WARNING

PLEASE NOTE: If you are contacted by a third party booking agent, these agencies have NOT been contracted by Arctos Technology Solutions to represent the ASIP Conference or the Austin Hyatt Regency. Therefore, if you book with a third party you do so at your own risk; and there is no guarantee that a hotel room will be reserved for you. If you choose to use this method of booking you are agreeing to the booking agency's Terms and Conditions and Cancellation Policy, not those of the Austin Hyatt Regency, and you will be subject to the booking agent's terms.

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless ASIP 2021, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Austin Hyatt Regency from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the ASIP 2021 meeting being held at the Austin Hyatt Regency, November 29 - December 2, 2021. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of ASIP 2021 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that ASIP 2021, Arctos Technology Solutions, Show Management and its contractors, and the Austin Hyatt Regency Hotel do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.

Sponsors


Contact the Exhibit Manager

Elise Rountree
Arctos Technology Solutions
1270 North Fairfield Road
Dayton, OH 45432-2600

Telephone: (937) 426-2808
Fax: (937) 426-8755